VISITORS AND VOLUNTEERS

Raptor Visitor Management System

Legacy Traditional Schools utilizes Raptor, a visitor management system, at all campuses. With Raptor, campus staff can more effectively track visitors, contractors, and volunteers in our schools, providing a safer environment for our students and staff.

Upon entering campus, visitors will be asked to present a valid state-issued ID, which will be scanned into the system. Note: the Raptor system only scans the visitor’s name, date of birth, and photo for security approval. Additional visitor data from the ID is not gathered nor is it accessible by users, and the system is not connected to any other organization, such as the Department of Motor Vehicles.

Once entry is approved, Raptor will issue a badge that identifies the visitor, date, and purpose of the visit. A visitor badge will not be necessary for those who visit our schools simply to drop off an item in the office or pick up paperwork. If a person does not have identification, he/she can still be given access to the building but will be escorted by a school staff member. The safety of our students is our highest priority. Thank you in advance for supporting school safety protocols at Legacy.

On-Campus Behavior

Visitors to a Legacy campus are expected to behave in accordance with the same guidelines outlined for students and staff. Please refer to the Parent Code of Conduct for more information.

Visitors

In order to maintain the safety and order of the campus, all parents/guardians and visitors will be asked to present a valid state-issued ID, which will be scanned into the Raptor visitor management system. Once the entry is approved, Raptor will issue a badge that must be worn while on campus. Parents/guardians may not escort a child to class during instructional time. All visitors must present a photo ID and must be listed as an Emergency Contact or be accompanied by an Emergency Contact listed in the school’s Student Information System (SIS) prior to being admitted.

Individuals not scheduled to volunteer in their child’s class, yet wanting to visit or observe a classroom, may do so for 15 minutes at the discretion of and when accompanied by an administrator. Please contact the front office to schedule.

Legacy parents/guardians and extended family members are welcome to attend the following school-related events* on campus during the school day:

• Flag Ceremony
• Award and promotion ceremonies
• Poems
• Talent shows

*This list is not all-inclusive. ALL visitors must follow the appropriate dress code requirements when attending these events and sign in at the front office.

Note: There may be campus events throughout the year that follow a different check-in procedure. For those events, administration will communicate the check-in procedure prior to the event.

Volunteers

LTS administration feels that active parental involvement is critical to the success of the students and the school. LTS strongly encourages, but does not require, parents/guardians to volunteer in the classroom, on field trips, during musical productions, and during the many events on the campus.

In order to be an approved volunteer in the classroom or chaperone a field trip, a parent/guardian and/or approved emergency contact age 18 or over must complete a Parent Volunteer background clearance and pay a fee online at shop.legacytraditional.org or have a valid Arizona Department of Public Safety fingerprint clearance card. This process through Raptor must be completed every two years. For more information about completing a background check, please contact the front office.

In support of the school dress code, all volunteers are asked to wear modest attire and to cover all visible tattoos that may be deemed inappropriate or offensive when on campus for lunch, visiting classrooms, attending school-sponsored events, or volunteering.

Volunteers must make arrangements for other children under their care when volunteering in order to avoid unnecessary distractions for students. This includes volunteering in the classroom and for classroom parties.

Volunteers MUST

• be an approved volunteer through Legacy's background clearance process or have a valid Arizona Department of Public Safety fingerprint clearance card—LTS is unable to accept other forms of background checks (e.g., concealed weapons permit, travel IDs, TSA pre-check);
• sign in at the front office kiosk each time on campus;
• follow appropriate dress code requirements;
• sign a Student Privacy and Volunteer Confidentiality Agreement in accordance with the background clearance expiration date; and
• sign in at the Raptor kiosk at the time of volunteering.